Apply to The PHILO Project!

 

 

There are no more applications!
PHILO has closed! Thanks and bye-bye!

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SUBMISSION INSTRUCTIONS

PLEASE NOTE: PHILO DOES NOT ACCEPT APPLICATIONS BY SNAIL MAIL

IF YOU ARE VIEWING OUR SITE ON A SMART PHONE, PLEASE USE A LAPTOP OR DESKTOP TO APPLY.

IMPORTANT: PLEASE READ ALL INSTRUCTIONS

1.Click HERE to find the application form

2. Fill out the application form

 

3. Attach the form to application@philoproject.org       along with: 

 

  • A copy of your Internal Revenue Service 501(c)3 authorization letter

  • A copy of your organization's most recent US federal tax form 990 or equivalent. PHILO will not accept your application if we cannot verify your income.

  • Not less than three supporting materials of your choice. These may include brochures, flyers, news articles about your organization, critical reviews, testimonials, etc.

  • A 1 to 2 page outline describing how you plan to use your PHILO video. This must include: 

    • Fundraising strategies

    • Press contacts

    • A list of websites where you plan to place the video.Your website, Twitter and Facebook are not enough

    • Email blast information

    • A visual mockup of your website's home page indicating the size and location of the PHILO video (SEE INSTRUCTIONAL SAMPLE). This is very important

DO NOT INCLUDE A DESCRIPTION OF YOUR ORGANIZATION OR MISSION ON THIS DOCUMENT. 

 

4. Email it all to us at application@philoproject.org

 

REMEMBER! If your organization's total revenue is one million dollars or more per year it is NOT eligible for PHILO.

 

PHILO reviews client requests on a first come, first served basis but reserves the right to be flexible on scheduling.

 

The telephone number is 215-375-4878


 

WHO MAY APPLY FOR PHILO: Local nonprofit organizations who may apply include but are not limited to:

 

  • Agricultural organizations

  • Children’s advocates

  • Education programs

  • Environmental and sustainability organizations

  • Food security and food justice projects

  • Health and disability organizations

  • Historic and preservation organizations

  • Housing and homeless advocates

  • Literacy programs

  • Music programs and ensembles

  • Neighborhood organizations

  • Non-commercial sports groups

  • Performing arts companies

  • Startup organizations that meet criteria

  • Veterans aid groups

  • Visual arts organizations

  • Youth programs (arts, sports, nature, health, etc.)

WHO MAY NOT APPLY FOR PHILO: Local nonprofit organizations who may not apply include but are not limited to:

 

  • Colleges, universities and their associated support groups

  • Federal, state and local governments

  • Partisan political parties and entities

  • Private clubs not involved in charitable enterprises

  • Private, independent and parochial schools and their associated support groups

  • Technical, trade and vocational schools and their associated support groups

  • Public school districts (including magnet and charter schools) and their associated support groups

  • Faith-based organizations and their associated support groups (see NOTE below) 

  • Unions

  • Organizations that discriminate based on race, gender, nationality, religion, disability, or sexual orientation (PHILO guidelines are based on those of the City of Philadelphia).

NOTE: Generally, PHILO does not accept faith based organizations. There are, however, several exceptions:

 

Faith based organizations that operate food pantries or thrift shops are eligible for PHILO as long as the following criteria are met:

  • They maintain 501(c)3 status either on their own or  through a religious institution such as a church, synagogue, mosque, or meeting

  • There are NO religious requirements of any kind for program recipients

  • There are NO profits made by the organization

Organizations that use houses of worship strictly as their base of operations are eligible for PHILO.

CRITERIA: To become a client of The PHILO Project, organizations must meet the following criteria:

 

 

  • The applicant is involved in a truly charitable or creative enterprise that aids and improves or enlightens the larger community. Although the organizations PHILO serves are deliberately designed to be broad, just being a 501(c)3 does not automatically make an organization eligible. 

 

  • The applicant's Federal Tax Form 990 or equivalent must show that the applicant has total revenues of not more than one million dollars per year.

AGREEMENTS: Clients agree to:​

 

  • Feature their video prominently on their website's homepage above the page's halfway mark and with a PHILO logo and credit that links to our homepage (PHILO will provide this).The PHILO video may not be included on a page with any other videos

 

  • Obtain any and all releases necessary, especially where minors are concerned. 

 

  • Make the day of shooting an absolute first priority for their organization                       

  • Write and distribute a press release about your PHILO acceptance upon delivery of your video 

  • Complete the PHILO survey which will be sent to the organization approximately 8 months after acceptance of its video. Organizations that do NOT complete the survey within ten business days forfeit all future eligibility.

Once a PHILO Project video is completed for a client, that client may not apply to PHILO again until two years from that date of acceptance.

WHAT WE DO CHARGE FOR:

 

Everything that PHILO charges for is an optional or situational cost:

 

  • Clients agree to pay for parking, parking tickets or towing charges that may accrue while the PHILO crew is on its site. PHILO does not submit invoices for parking. All parking fees must be paid by the client in cash on the day of the shoot. If we are ticketed or towed, the client agrees to pay any and all of those expenses

 

  • Clients have the option to purchase all of the video recorded during their shooting dayThe fee is $400.00 and is delivered as MP4 files. We believe this to be a good investment as it gives your organization video and stills it may use for years to come, and especially because PHILO only keeps raw video for one month after approval of the free edited video.

  • Clients have the option to purchase up to 60 still photographs from the video. The fee is $200.

  • Transfer of a client's video from DVD will be charged at $50 per DVD

 

Sorry, we do not burn DVDs or SD cards for clients

REGIONAL QUALIFICATION:

 

Your organization must be located in the Philadelphia region (sometimes referred to as the Delaware Valley).This includes Philadelphia and much of its five suburban counties: Bucks, Chester, Delaware, Montgomery and Berks plus parts of South Jersey and Northern Delaware. 

 

The map below indicates which organizations fall within this region. Those INSIDE the blue circle qualify for application to PHILO. Those OUTSIDE the blue circle are not eligible for PHILO.

 

NOTE: PHILO may occasionally and solely at its discretion, make exceptions for locations outside of these boundaries especially in the case of charitable organizations providing direct sponsorship grants to PHILO.

WHAT WE PROVIDE. The PHILO Project provides small non-profits in the Philadelphia region with consultation, shooting, writing, graphics and editing of professional quality video free of charge. For examples of finished PHILO videos, click HERE.

 

Videos are usually delivered in four to eight weeks from the day of shooting. Upon acceptance, the client holds copyright to the finished, edited video and assumes all legal responsibility. If the client does not schedule both an initial appointment within 30 days of acceptance, the client forfeits their acceptance and is ineligible to apply again until the following calendar year.

THE END

Dear PHILO Project Clients, Friends and Supporters,

 

Effective May 1, 2019 The PHILO Project will be accepting no new applications.

That’s right. PHILO is shutting down.

 

The past six years have been great! I’ve enjoyed meeting wonderful, generous people in greater Philadelphia’s small nonprofit community; people who are doing many great things to make our region better - and shooting and editing what I consider to be some pretty good videos.

So why am I doing this? READ ON..